Samantha Jones

Administrative Assistant

I have over 5 years’ worth of administrative experience, in my previous role; I was a Purchasing Assistant for a company who installed audio-visual equipment into museums all over the globe. My role was to purchase all the equipment within a strict schedule whilst negotiating better pricing, discounts and credit terms with worldwide companies whilst maintaining the CRM system. In my role, it was important that I liaised with the finance and warehouse departments to avoid any delays with payment and delivery schedules. I also assisted the finance team as required using Sage software by entering invoices and credit notes onto the system.

As the Administrative Assistant for M&D Care, I work in Reception welcoming all internal and external visitors, answering all incoming telephone calls and passing on messages to relevant members of staff, assisting with all general office administration. A large part of my role is to provide specific support with HR administrative processes under the direction of the HR Manager.

I assist with recruitment and finance by creating DBS applications, preparing both staff electronic and paper files, preparing contracts and arranging induction booklets. As I work with sensitive information, I ensure that I maintain strict confidentiality at all times.

I am also responsible for ensuring all staff training certificates, supervisions and appraisals are saved in the correct online files in a timely manner, responsible for updating the payroll confirmation and sickness matrix by entering data, accurately and in a time manner, onto an excel spreadsheet or the business’s database.

I enjoy the variation of the role and the interaction with the people we support as well as employees within M&D Care.